AGM November 15, 2006
Maplewood on the Lakes, Annual General Meeting (AGM)
November 15th 2006, 7 PM
Hammonds Plains Fire Hall
1. The meeting was called to order at 1903 hrs.
2. Ron Jefferson the President welcomed everyone and made a few opening remarks. He said he was disappointed with the attendance for the 3rd year in a row.
3. Minutes from the 2005 AGM were distributed with the agenda.
Motion to approve made by Isabel Wynn, seconded by Cathy Wood. Approved.
4. Water: Briefed by Ron. Two phases were completed in the subdivision. He reported that our District 23 Councilor, Gary Meade states that the executive should write a letter to him to request that the third and final phase be started soon. This phase will include halfway Lake Dr, Jarett, Beaver, Nicholas, and Evans. It was not clear whether or not this would be all done at once. Councilor Meade will discuss with the water commission, and our MP, Geoff Reagan may be able to help. Mr Reagan did lend assistance with the first two phases. Ron will follow up on this and with the letter, and it will be submitted with Paul’s and his signature.
5. Karen Fraser briefed and explained the financial report. She explained the ratepayers and operating funds to ensure everyone understood. She discussed the various expenses for the past year and made available financial statements for everyone. Advertising revenues generated from ads in the newsletter were added to the general operating fund which was combined with the ratepayers fund Reports are attached. HRM hold our ratepayers money, we request funds to pay for projects and HRM issues cheque to company or individual for payment. We do not receive the money. Copies of the financial reports are attached.
The GIC that was held by the association will be used to purchase and erect a community sign to allow us to make announcements such as meetings or community events. Sign will be located in Micmac Park.
Motion to approve the spending of the GIC on the sign forwarded by Karen Fraser and seconded by Cathy Wood. Approved
Motion by Karen Fraser to accept the operating budget and seconded by Paul Madore. Approved.
6. Recreation: Sean Litle was not able to be present; Ron Jefferson spoke in his place. Ratepayers money continued to be used for creating parks and play areas for the children and residents. Last year was the asphalt pad, fencing, clearing of trees, and other preparatory work. After a possible BMX trail, the remaining two lots (Halfway Lake and Beaver Lake) will be considered. David Savoie volunteered to head the Recreation Committee for this next term. Some discussion followed on proposed projects for these lots, but a final decision was left to the committee when it will bring forth suggestions.
7. Timing of next AGM: After a spirited discussion, it was suggested that the AGM be moved forward to the spring , and be also used to make suggestions for the next recreation community project.
Motion was forwarded by Cathy Wood and seconded by Yvonne Madore. Approved.
Motion forwarded to amend the bylaws (para 8 to read: ‘should be held within 3 months of the end of the fiscal year’. Forwarded by Karen Fraser and seconded by Pam Streeter. Approved.
8. Newsletter: Cost of printing 350 copies of the newsletter was just more than $100 each issue. It was too costly to produce. Paul suggested that we move to an electronic copy only and distribute via email. A hard copy will be placed on the new community sign and individuals who wished to have a copy may contact paul to receive an electronic copy in exchange for their email address which would be added to the list, or they could pick up a hard copy from Paul as well. A copy will be placed on the webpage as well.
9. Ratepayers: Motion forwarded by Ron Jefferson that the rate remain at $50 per household. Seconded by Isabel Wynn. Approved
10. Social: Due to the resignation of the social committee, Michele Boone spoke on their behalf. Until someone steps forward to volunteer to head this committee, all social events have been suspended, after the Christmas Party (09 Dec 06)
Issues from the floor
11. Several residents were concerned over the apparent lack of concern demonstrated by some pet owners who did not clean up after their pets when they were walking them throughout the neighbourhood. People will be reminded that they must clean upm after their pets. This will be done in the next newsletter.
12. Some voiced concern that the Maplewood sign at the end of Micmac was difficult to see. No action taken now, will be reviewed and attempts will be made to correct this situation.
13. Some voiced concerns over the damage done to the streets during the water installation. It was agreed that they were bad, and that they were repaired after a long delay. Hope was expressed that the next phase would be completed in a tidier manner.
14. Schools: Karen Fraser will remain the school representative. She gave a briefing on a high school program called ‘Options and Opportunities’. The program offers information on trades training and job opportunities in those fields. Pamphlets were given to the students to take home. It was agreed that this program was beneficial and possible links will be included on the webpage and pamphlets will be posted on the new sign/ community bulletin board. There is a possibility that the persons responsible for this program may be invited to set up a display at the next AGM.
15. Community Traffic Committee: Pam Streeter briefed everyone on this committee which attempts to deal with traffic flow in Hammonds Plains, safety issues and mass transportation. There will be a link on the website.
Current website address: www.maplewoodonthelakes.ca
Elections were held and go as follows:
President: Paul Madore
Vice President: Vacant
Past President: Ron Jefferson
Treasurer and Ratepayers: Karen Fraser
Secretary: Vacant
Recreation: Vacant
Bylaws and School Issues: Sean Litle
Social: Vacant
Water: Ron Jefferson
Community Issues: Jerry Patterson
Newsletter: Paul Madore
Newsletter Distribution: Linda Shea-White
Web site coordinator: Vacant (Paul)
Members at large: Isabel Wynn
Cecil Spears
Sign Coordinator: Michele Boone
Approved
Motion to adjourn the meeting by Paul Madore and seconded by Pam Streeter.
Meeting adjourned at 2050 hrs.
Present at the meeting 7 community members and 6 executive members.
Minutes notes taken by Yvonne Madore, and recorded by Paul Madore.